Understanding roles: Admin, Designer, and Staff

Divinipress has three roles: Admin, Designer, and Staff. Each role controls what a person can see and do inside the platform. Roles get assigned when someone is invited, and an Admin can change them later.

Admin

Best for: Operations leaders, executive pastors, or anyone who needs full control over the account.

Admins have full access to the platform. They can browse the Catalog, manage Proofing, create Collections and Teams, invite and remove users, change roles, approve orders, and view billing.

Only Admins can invite or remove users, change someone's role, or create and delete Teams. If someone at your organization needs to manage the account and control who has access, they should be an Admin.

Designer

Best for: Communications directors, creative directors, or anyone responsible for setting up products and managing the brand.

Designers can browse the Catalog, configure products, submit them for Proofing, and organize My Products into Collections. They can also view all orders across the organization.

What Designers cannot do: approve orders, invite or remove users, change roles, create or delete Teams, or view billing. Basically, Designers set up the products but don't manage the people or the money.

Staff

Best for: Office managers, department leaders, campus coordinators, or anyone who just needs to place orders from pre-approved products.

Staff users see only the Collections assigned to their Team. They pick a product, choose a size and quantity, and place the order. Everything they see has already been proofed and approved by an Admin or Designer, so there's no setup on their end.

What Staff cannot do: access the Catalog, submit products for Proofing, create or manage Collections, manage Teams, or view orders placed by other users. Staff is the simplest role. It's for people who need to order, not configure.

Quick comparison

• Browse the Catalog: Admin, Designer
• Submit for Proofing: Admin, Designer
• Create Collections: Admin, Designer
• Create and manage Teams: Admin only
• Invite and remove users: Admin only
• Approve orders: Admin only
• Place orders: All roles (Staff orders from assigned Collections only)
• View billing: Admin only

Choosing the right role

A good starting point: if the person needs to manage the account, make them an Admin. If they need to set up products but won't be managing people or billing, Designer is the right fit. And if they just need to order, Staff is all they need.

You can have multiple Admins and multiple Designers. There's no limit on the number of users in any role.

Changing a role

Any Admin can change a user's role at any time, and the change takes effect right away. Each user can only have one role at a time.

Not sure which role to assign? Start with Staff. You can always upgrade someone to Designer or Admin later.