Creating a collection

A Collection is a curated group of products from My Products, organized under a name. Think of it like a folder: "Baptism Materials," "Welcome Kits," or "Youth Ministry."

Collections are how you control which products each group of users can order. You assign Collections to Teams, and Staff members on those Teams see only the products you've chosen.

Who can create Collections

Admins and Designers can create and manage Collections. Staff members can't create or edit them. They can only browse and order from the Collections assigned to their Team.

Before you start

Products need to be proofed and approved before you can add them to a Collection. When a Proof is approved, the product gets saved to My Products automatically and placed in your organization's default Collection.

If the product you want isn't in My Products yet, an Admin or Designer will need to configure it in the Catalog and send it through Proofing first.

How to create a Collection

1. Go to Collections.
2. Create a new Collection and give it a descriptive name.
3. Add products from My Products to the Collection.
4. Assign the Collection to one or more Teams (see Assigning collections to teams).

Pick names your team will recognize right away. Good examples: "Sunday Bulletins," "Campus B Apparel," "VBS 2026." Skip generic names like "Collection 1."

How products get into Collections

All products in a Collection come from My Products. A product can belong to multiple Collections at the same time. For example, a branded t-shirt could be in both "Youth Ministry" and "Campus B Apparel."

Every product in a Collection has already been through Proofing, so Staff members are always ordering from approved, production-ready products.

Why Collections matter

Collections connect your products to the people who order them. Without a Collection, a Team has nothing to order from. With the right Collections set up, Staff members see exactly the products they need.